Key Responsibilities

• Grant & Contract Financial Management
• Oversee financial accounting for all grant-funded projects and contracts, ensuring accuracy, completeness, and compliance.\
• Monitor expenditures against approved budgets and forecasts; analyze variances and provide timely financial advice to management and program teams.
• Prepare and submit grant and contract financial reports in line with donor guidelines and deadlines.
• Ensure timely invoicing, fund drawdowns, receipts, and cash-flow management for grants and contracts.
• Participate in cross-departmental grant and contract management meetings and ensure follow-up on agreed actions.
• Budgeting & Forecasting
• Support development of proposal budgets in collaboration with program and development teams
• Monitor budget execution and prepare forecasts to identify potential risks, overruns, or funding gaps.
• Support preparation of quarterly and annual budgets and forecasts for grant-funded programs and contracts.
• Ensure alignment between narrative and financial reports submitted to donors.
• Donor Compliance, Risk & Audit Management
• Ensure compliance with donor regulations, organizational policies, and legal requirements.
• Conduct regular expenditure reviews to ensure proper cost allocation and compliance.
• Coordinate and support internal and external audits related to grants and contracts.
• Identify financial risks and recommend process improvements to strengthen internal controls.
• Accounting, Payments & Statutory Compliance
• Process payments, staff advances, petty cash, and supplier invoices.
• Maintain accurate accounting records and ensure timely posting in accounting systems.
• Perform bank and balance sheet reconciliations.
• Support payroll processing and ensure compliance with Kenyan statutory requirements (KRA, NSSF, SHA, Housing Levy etc).
• Donor, Partner & Internal Relations
• Support donor and partner financial reporting in line with agreements and internal timelines.
• Respond to donor and partner financial queries professionally and promptly.
• Ensure complete, accurate, and accessible filing of grant and sub-grant financial documentation.
• Capacity Building & Support
• Provide technical guidance to program teams, partners, and consultants on grant financial management.
• Develop and share financial tools, templates, SOPs, and guidance notes to strengthen grant management capacity.

Education, Qualifications & Experience

• Bachelor degree in Finance, Accounting, Business Administration, or related field preferred.
• Professional qualification such as CPA (K), or ACCA strongly preferred.
• Minimum of 3–4 years’ experience in grant and contract financial management, preferably within an international NGO or development organization.
• Proven experience in proposal budget development and donor financial reporting.
• Proficiency in QuickBooks accounting System.
• Advanced proficiency in Microsoft Excel and MS Office.