Mission Description

• Disbursement Control
• Check all disbursement invoices (shipping line, Transporters, KRA, RVR etc) prior to approval by the HoD in order to confirm that charges are correctly provisioned, recovered and there’s no over-charge from the supplier.
• Check and validate draft invoices and ensure all costs are provisioned or recovered and in line with the quotation and approve them.
• Respond to queries related to disbursement balances, unrecovered costs etc
• Cost Control and analysis
• Review various costs posted to the department at the end of each month and highlight those that need attention.
• Follow up all related inquiries that may arise to closure.
• Reporting & Archiving
• Regularly print out a list of files not invoiced and push the ops team to invoice in a timely manner to facilitate file closure
• Prepare the monthly statistics
• Prepare all HOD reports.
• Follow up with the Finance team to get a list of files in debit at the end of each month to enable the HoD take the necessary action.
• Forward files that have been closed (in terms of debit balances) and follow up to ensure they have been archived in a timely manner
• Produce accurate periodic reports in a timely manner.
• Ensure timely dispatch of invoices

Profile

• Degree or Diploma in Commerce or equivalent
• CPA (K)
• 3 Years experience in Clearing & Forwarding