Job Purpose

• This role is responsible res for the implementation of policies, procedures and manuals of the supply chain function to safeguard the integrity of the procurement processes of the University;

Key Responsibilities

• Implement procurement policies, procedures and manuals to ensure integrity, compliance and consistency in procurement operations;
• Prepare, upload and maintain procurement data and tender documents on the Public Procurement Information Portal (PPIP) and the University website in accordance with statutory requirements;
• Draft tender documents, contracts, local purchase orders (LPOs), local service orders (LSOs), supplier correspondence, award and regret letters;
• Provide administrative and secretarial support to tender evaluation, negotiation, inspection and acceptance committees to ensure timely decision-making;
• Liaise with suppliers and service providers to ensure timely response to orders, delivery of goods and resolution of operational issues;
• Coordinate the inspection, verification and acceptance of goods and services received and prepare corresponding reports;
• Support user departments in identifying obsolete, unserviceable and surplus items for disposal in accordance with approved guidelines;
• Conduct market surveys and supplier research to inform procurement planning, benchmarking and continuous improvement initiatives;
• Participate in periodic and annual stock-taking exercises to promote prudent price inventory management and accurate record keeping;
• Prepare quotations, requests for proposals (RFPs), expressions of interest (EOIs) and other procurement documentation in line with applicable regulations;
• Maintain effective communication with internal stakeholders to ensure procurement activities align with institutional needs and timelines;
• Support the implementation of e-procurement and digital record-keeping systems to enhance transparency and operational efficiency; xiii) Ensure adherence to the Public Procurement and Asset Disposal Act (PPADA) 2015, the Public
• Procurement and Asset Disposal Regulations (PPADR) 2020 and other relevant guidelines;
• Perform any other duties as may be assigned from time to time by the Senior Procurement/Supplies Chain Officer or the Deputy Vice Chancellor (Administration and Finance).

Job Specification
Minimum requirements:-

• Master’s Degree in Procurement and Supplies, with three(3) years as Assistant Procurement and Supplies Officer Grade 10 or its equivalent; OR
• Bachelor’s Degree in Procurement and Supplies Management;
• Nine(9) years’ work experience, three(3) of which as Assistant Procurement and Supplies Officer Grade 10 or its equivalent;
• Be registered with the relevant professional body and in good standing;
• Valid Practicing license;
• Proficiency in relevant computer applications.