Main Duties and Responsibilities

Procurement

• Processing SR’s (authorized correctly, donor specific rules) and procuring of supplies and services as per specifications given e.g. vehicle hire, accommodation, conferences, visibility materi9als, office consumable, furniture, IT equipment etc.
• Update the SR tracker on a weekly basis and clearly indicate procurement status for all procurements actioned.
• Source quotations (RFQs/RFPs) and prepare QEF’s and ensure they are reviewed and properly authorized by budget holders as per approved DOA and are in compliance with technical specifications, delivery schedules, payment terms etc
• Liaising with suppliers as and when needed
• Ensure accurate processing of invoices upon completion of service or delivery of supplies and real time update of the invoice and SR trackers
• Completing payment requests and coordinate with Finance to ensure payments to suppliers are made in a timely manner
• Ensure timely purchase and delivery of equipment and emergency requests keeping to the policies and procedures.
• Soft copy and hard copy filing for logistics and procurement documents
• Participate in supplier evaluations/assessments, supplier prequalification/identification, market surveys and provide support in establishment of approved supplier list
• Any other tasks from time to time

Others

• Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
• Take all possible measure to meet Core Humanitarian Standards (CHS)
• Any other duties as assigned by the Line Manager

Person Specification

Minimum Education, Qualifications & Experience Required:

• A degree in Logistics, Procurement, Supply Chain Management or related field
• Professional certification in procurement and logistics or supply chain management
• Relevant experience in procurement and logistics management
• At least three (3) years’ experience working with an NGO or UN Agency in a similar role
• Experience in emergency response and in setting up emergency logistics operations
• Proficiency with computer programmes eg excel, word, powerpoint etc
• Good interpersonal, organization and communication skills

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Main Duties and Responsibilities

Programme management

• Provide technical leadership in implementation of the livelihoods programming in Machakos County ensuring projects are executed in line with relevant strategies and donor guidelines. This also includes holding projects inception and planning meeting with County teams for effective implementation.
• Provide technical mentorship to livelihoods officer(s) and County government officers including identification of capacity gaps and supporting in addressing them for effective implementation of the livelihoods program.
• Develop, continuously review and adapt implementation strategies for various livelihoods approaches including Climate smart agriculture, Village savings and Loans associations, value chain development, business development, etc.
• Develop County specific program annual and quarterly implementation plans and budgets.
• Work closely with other Concern program teams and implementing partners’ foster layering, sequencing and integration of various interventions towards desired outcomes.
• Lead documentation of livelihoods programming through development of the relevant progress reports, donor reports, success stories and program briefs
• Representation of Concern in the relevant County technical and coordination forums
• Identification, communication and support in addressing of program related risks
• Working closely with the livelihoods and other project team, ensure livelihood program adaptation to the prevailing contextual changes to ensure relevance to the local needs.
• Plan, design and undertake training for program participants and/ or partner staff based on identified needs.
• Actively promote inter sectoral linkages such as Gender, Equality, Conflict and Peace, Protection, HIV and AIDS, Disaster Risk Reduction, Environment, Climate Change Adaptation, and Partnerships where relevant.

Budget management

• Monitor and report delegated program budgets against the costed work plan
• Prepare quarterly costed work plans as per the delegated program budget.

Monitoring, learning and evaluation

• Develop a comprehensive detailed implementation plan for the project, oversee its implementation and undertake regular review and update on the progress.
• Provide capacity support in all livelihoods evaluation exercises such as baseline/midline and end line surveys, post distribution monitoring exercise etc.
• Design relevant tools to facilitate the implementation/execution of the monitoring plan and provide the necessary capacity building to partners on the use of the developed tools.
• Spend at least 60% of time visiting project sites with field visit reports prepared at the end of every monitoring trip.
• Participation in relevant monthly and quarterly review meetings.
• Organizing and participating livelihoods field visits by the head office and the donor.

Administrative

• Liaison and relationship management with the relevant County government offices.
• Responsible for all administrative roles in Machakos county including office management, provision of leadership and capacity support to program staff
• Monitoring and providing and/or advising security matters arising in the county.
• Preparing and making requisition for appropriate office supplies for smooth running of the office.

Responding to Emergencies

• Participating and contributing towards Concern’s emergency response, as and when necessary
• Complying with Concern’s health, safety and security guidelines during emergencies

Others

• Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, program participants and be committed to providing a safe working environment
• Responsible for leading the resolution of all livelihoods related CRM issues as shall be assigned by the CRM desk
• Take all possible measure to meet Core Humanitarian Standards (CHS)
• Any other duties as assigned by the Line Manager

Person Specification

• Minimum Education, Qualifications & Experience Required:
• A bachelor’s degree in Agriculture (Agriculture Production, Agriculture Economics, and Agronomics), Food Science and Technology) or a related field.
• At least five (5) years’ experience in similar role in food systems programming, with a focus on agriculture production, agriculture value chain and market system development.
• At least five (5) years’ experience implementing integrated livelihoods program.
• At least three (3) years’ experience in budget management.
• Proven experience and knowledge of Project Cycle Management, Climate Smart Agriculture, Community Managed Disaster Risk Reduction, Natural Resource, Management, Value chain development and Market Systems Development.
• Good understanding of cross cutting issues- gender, HIV and AIDS, DRR, etc. and how to integrate them into Food system programmes.
• Fluency in spoken and written language in English and Swahili

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