Deliverables:

• Provide executive and administrative support to the Regional Director, including diary management, document preparation, and meeting coordination.
• Coordinate internal and external communication on behalf of the Regional Director.
• Support the preparation, monitoring, and reconciliation of the Director’s Office budget.
• Manage correspondence, emails, calls, and visitor logistics for the Director’s Office.
• Schedule and prepare materials for key meetings and events; take minutes and ensure timely follow-up.
• Coordinate travel arrangements and logistics for the Regional Director and visiting delegations.
• Maintain confidential files and ensure secure handling of sensitive information.
• Liaise with departments, Member Associations, and external partners as required.
• Support logistical preparations for missions, speaking engagements, and high-level regional events.
• Perform other duties as may be assigned to facilitate the efficient functioning of the Regional Director’s  Office.

Reporting/Management Responsibility:

• N/A

Expertise/Skills:

• Bachelor’s degree in social sciences, International Relations, Business Administration, or a related field.
• Relevant experience in executive-level support or administrative support, ideally in an international  organization.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and scheduling tools (e.g., Outlook).
• Excellent interpersonal, organizational, and communication skills.
• Strong official documents drafting and editing skills.
• Proven ability to manage time, prioritize tasks, and meet deadlines.
• Fluency in English and French.
• Ability to always maintain discretion and confidentiality.
• High level of professionalism and adaptability in a multicultural environment.
• Commitment to IPPF’s policies, mission, vision, values, and adherence to IPPFAR’s procedures and  regulations.
• Ability to work independently and as part of a team, demonstrating initiative and adaptability.
• Flexibility to work outside normal hours when required.
• Role model for safeguarding, anti-racism, non-discrimination, and ethical conduct.
• Commitment to working in a diverse, multicultural, multilingual, and intergenerational environment.
• Dedication to continuous improvement and high-performance standards.

Your Ethos:

• Demonstrate an understanding of and commitment to safeguarding in a local and international context.
• Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and  intergenerational environment that is anti-racist and respectful of others.
• An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice,  including safe abortion.
• Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of  workers’ rights and access to health care in sex work.