Job Description

An officer at this level shall:

• Coordinate development of the University’s Strategic Plan and the regular review of the same;
• Coordinate the development of the University’s Master Plan so as to offer guidance towards achievement of the University’s Strategic Plan;
• Coordinate the development and review of long-term and short-term policies to govern the operations of the University to guide in achieving the set objectives and enforce continuous improvement in service delivery;
• Coordinate the development of annual budgets for the various University units for use in managing funds allocated to each of the departments;
• Participate in the development of the University’s capital plan and periodic review of the same so as to implement the projects;
• Supervise the various departmental heads under the Division continually to ensure compliance to the set policies and alignment of departmental activities towards achievement of targets;
• Coordinate the Annual Staff Performance Appraisal;
• Coordinate performance contracting, measurement and monitoring in line with Strategic Plan;
• Coordinate training and development programmes of staff in the University and ensure their implementation;
• Communicate and make regular follow up on the implementation of decisions made by the University’s Management Board within the Division;
• Provide secretariat services to the committees of the Division and ensure proper documentation of all deliberations for future reference;
• Collect evidence used in gauging achievement of performance targets within the division;
• Liaise with the Heads of Departments within the Division on a regular basis to identify any training needs among staff members and make necessary arrangements for the same activities;
• Ensure regular performance of maintenance and repair activities on existing physical infrastructure within the University;
• Ensure the continuous enforcement of quality management systems within the University;
• Process staff disciplinary matters to enforce ethical behavior within the University;
• Ensure fleet planning and management within the University;
• Design and conduct surveys to obtain feedback and ensure the University delivers quality services to both its internal and external customers;
• Determine and allocate resources within the division;
• Conduct staff needs assessment for continuous planning and staff development;
• Ensure proper health and safety working conditions as provided for in applicable laws;
• Ensure smooth and efficient operations of the staff;
• Ensure industrial peace in the University by helping in collective bargaining, joint consultations and settlement of disputes;
• Perform any other duty as may be assigned from time to time.

Requirements for Appointment

• Bachelor’s Degree from a recognized institution;
• Master’s Degree in relevant field from a recognized institution;
• At least twelve (12) years relevant experience, three (3) of which at Senior Assistant Registrar or comparable position;
• Registered with relevant professional body in good standing;
• Fulfilled requirements of Chapter Six of the Constitution of Kenya 2010.