JOB REFERENCE: NYANDAWAS/CMT/003/2025

Key Responsibilities

Identify and Evaluate Suppliers

• Source and assess suppliers based on quality, pricing, delivery capabilities, and reliability.

Negotiate Contracts and Pricing

• Negotiate terms, conditions, and pricing to ensure favorable agreements for the organization.

Maintain Supplier Relationships

• Build and manage strong relationships with key suppliers to ensure long-term partnerships and reliable service.

Oversee Purchase Orders

• Approve and monitor purchase orders to ensure timely procurement and delivery of goods and services.

Manage Procurement Budget

• Control and track procurement expenditures to stay within budget and identify costsaving opportunities.

Monitor Market Trends

• Analyze market trends and price fluctuations to make informed purchasing decisions and forecasts.

Ensure Compliance with Policies

• Enforce company procurement policies and ensure compliance with legal and regulatory standards.

 Develop and Implement Procurement Strategies

• Create strategic sourcing plans aligned with organizational goals.

Evaluate Supplier Performance

• Continuously assess supplier performance and take corrective actions when necessary.

Resolve Supplier Issues

• Handle disputes or issues with suppliers, such as delays, quality concerns, or contract violations.

Coordinate with Internal Departments

• Work closely with other departments (e.g., finance, operations, logistics) to understand and meet their procurement needs.

 Manage Inventory Levels

• Collaborate with inventory and warehouse teams to maintain optimal stock levels and avoid shortages or overstocking.

Oversee Logistics and Delivery

• Coordinate with logistics teams to ensure timely and efficient delivery of goods.

Implement and Manage Procurement Systems

• Use procurement software or ERP systems to streamline operations and maintain accurate records.

Analyze Procurement Data

• Collect and analyze procurement-related data to identify trends, improve processes, and support decision-making.

Develop Procurement Policies and Procedures

• Establish and regularly update procurement policies and standard operating procedures.

Manage Vendor Risks

• Identify and mitigate risks related to supplier reliability, geopolitical factors, and compliance.

Train and Supervise Procurement Staff

• Lead, mentor, and evaluate procurement team members to build a high-performing team.

Support Sustainability and Ethical Sourcing

Promote environmentally and socially responsible sourcing practices.Prepare Reports and Presentations

• Provide regular updates and reports to senior management on procurement activities, performance, and cost savings

 Job Requirements

• Bachelor’s degree in Procurement, Supply Chain Management or a related field.
• Minimum of at least 3 years work experience in procurement
• An active member of KISM or CIPS with good standing;
• Shortlisted Candidates must Meet the requirements of chapter six of the Constitution of Kenya 2010 which includes:
  • Certificate of Good Conduct from the Directorate of Criminal Investigations;
  • Clearance Certificate from the Higher Education Loans Board;
  • Tax Compliance Certificate from the Kenya Revenue Authority;
  • Clearance from the Ethics and Anti-Corruption Commission; and
  • Report from an Approved Credit Reference Bureau.

Key Skills

• Strong negotiation and communication skills.
• Analytical thinking and attention to detail.
• Financial and cost management skills.
• Knowledge of procurement regulations, compliance, and ethical sourcing.
• Ability to manage multiple projects and deadlines.
• Leadership and team management abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and ERP procurement modules.
• Knowledge of Public Procurement and Asset Disposal Act (PPADA) 2015