Board Secretariat

• Development of the board annual work plan and the budget.
• Support the coordination of Board matters and communication on the implementation of Board or Committee decisions including reports on follow-up actions

Regulatory & Statutory Compliance

• Ensure the implementation of strategies, policies, and procedures for regulatory and statutory compliance.
• Oversee the conduct of the legal compliance audits in the Authority.
• Liaise and manage the external consultants conducting the legal compliance audits.
• Ensure compliance with all statutory and policy requirements/guidelines by the Authority.
• Review the Legal Audit and Compliance policies.
• Review and approval of the Terms of Reference for the conduct of bi-annual legal compliance audits.
• Obtain the approval to conduct legal audits from the relevant authorities
• Ensure the implementation of legal audit recommendations.
• Prepare periodic reports on the level of adherence to statutory and policy requirements/guidelines.
• Implement strategies for mitigation and managing non-compliance.

Licensing

• Ensure that the Authority has all the licenses it requires for its operations.
• Oversee the development, review, and update of the license register.
• Review and approve applications for licensing presented at the Authority.
• Ensure the license conditions are adhered to. Process and responding to the complaints related to licenses received by the Authority.
• Ensure that all matters relating to the licenses are addressed on timely basis.
• Review relevant notices, announcements and advertisements by licensed entities and making recommendations of their suitability for publication.
• Update the status of all outstanding licensing applications received by the division, in liaison with officers from other divisions in the department.
• Prepare reports that assist in management and decision making of the Authority on Licensing.
• Develop a work plan and the budget.

Contracts

• Implement the strategies, policies and procedures for contracts management.
• Implement and review legal policies and procedures to ensure that they are in accord with the existing legislation.
• Negotiate, draw and vet Contracts, agreements and other legal documents.
• Advise the Authority on the legislation that affect the Authority and changes made thereof.
• Prepare legal opinions on legal issues in Authority contractual transactions.
• Ensure that the Authority’s interests are protected in the contractual agreements.
• Identify contractual risks in transactions and advise the Authority on mitigation measures.
• Develop Contractual risk register and ensure that it is updated.
• Ensure that contractual risk mitigation measures are implemented.
• Prepare budget and divisional reports.
• Dispute Resolution
• Implement dispute resolution strategies, polices and mechanisms for the Authority.
• Resolve disputes in consultation with all affected parties, to ensure that they do not lead to litigation.
• Represent the Authority in all judicial bodies – Courts, Dispute Adjudication Boards, Arbitration.
• Regularly review and monitor court matters by and against the Authority with a view to concluding matters in a timely and cost effective manner.
• Ensure that pleadings, evidence and witness statements are drafted and filed accordingly.
• Ensure that the witnesses are prepared accordingly and that they attend court for the hearings.

Person Specification For appointment to this grade, an officer must have: –

• Degree in Law (LLB) from a recognized institution.
• Postgraduate Diploma in Law from the Kenya School of Law.
• Advocate of the High Court of Kenya.
• At least four (4) years’ work experience in public or private sector with experience in board secretarial, corporate governance, legal compliance and licensing.
• Certified Secretary and a member of the Institute of Certified Secretaries.
• Shown merit and ability as reflected in work performance and results; and
• Proficiency in computer applications