A growing energy services firm is seeking a reliable Operations Assistant to support daily business functions and keep internal processes on track. This role suits someone who enjoys structure, clear tasks, and working behind the scenes to keep operations running smoothly. You will work closely with management and operations teams to maintain records, track progress, support reporting, and handle key administrative duties.
This position is fully remote and plays an important role in ensuring accuracy, compliance, and strong internal coordination. The work is steady, detailed, and practical. If you have strong organization skills and enjoy supporting teams with real operational needs, this role offers long-term value and growth.
Job summary
Position: Operations Assistant
Company: RMS Energy
Location: Remote, United States
Employment: Full time
Salary Range: Competitive, based on experience
Job Category: Operations, Administration, Office Support
About the company
RMS Energy is a power services company focused on safety, teamwork, and dependable execution. The company supports complex energy projects and values strong internal systems that keep work accurate and on schedule. RMS Energy promotes steady growth, long-term careers, and a culture built on trust, responsibility, and continuous improvement.
About this role
The Operations Assistant supports daily office and operational tasks across multiple systems. You will help manage records, assist with reporting, track financial and labor data, and support compliance activities. This role also assists with customer coordination, scheduling, and document control. Accuracy, confidentiality, and consistency are essential.
Key responsibilities
Assist with the use of ERP systems to support efficient operations.
Help document and maintain workflow processes.
Maintain monthly activity logs and backlog records.
Collect and organize data used for business forecasts.
Track revenue accrual and clearance data against margin targets.
Collect labor and expense data for internal review.
Support preparation and tracking of Terms and Conditions and NDAs.
Schedule meetings and distribute follow-up items.
Assist with customer issue tracking and resolution support.
Perform daily administrative and clerical tasks.
Open, close, and update opportunities in CRM systems.
Organize and maintain files within SharePoint.
Support accurate daily and weekly timekeeping submissions.
Assist with travel planning and booking.
Retrieve purchase orders and confirm key commercial details.
Support invoice creation for fixed price and time and material work.
Track invoice status using aging reports.
Assist with vendor and customer setup and documentation checks.
Protect sensitive financial and commercial information.
Support conflict of interest controls and data security.
Handle additional operational tasks as assigned.
Required experience and skills
At least five years of experience in an administrative or office support role.
Strong ability to manage multiple tasks and maintain accurate records.
Clear written and verbal communication skills.
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Experience using CRM and ERP systems.
Strong attention to detail and follow-through.
Ability to handle confidential information responsibly.
Education
Bachelor’s degree in business or a related field is preferred.
Equivalent professional experience is acceptable.
Additional requirements
Ability to pass background checks and drug testing.
Legal authorization to work in the United States.
Flexibility for limited domestic or international travel.
Compensation and benefits
Competitive pay with overtime potential.
Merit-based pay increases.
Medical, dental, and vision coverage paid by the company.
Benefits begin the month after hire.
401(k) plan with company match and investment guidance.
Paid vacation, holidays, and sick leave.
Paid training, certifications, and industry memberships.
Employee Assistance Program with legal, financial, and wellness support.
Work environment
This is a remote role supporting teams across different projects and schedules. Clear communication, time management, and reliability are key to success.
How to apply
Submit your application here. Include a current resume that outlines your relevant experience.
RMS Energy is an equal opportunity employer. All qualified applicants are considered without regard to protected status.
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