Admin Support Coordinator At Black & Veatch Corporation

The Admin Support Coordinator role at Black & Veatch is an opportunity to contribute to a respected, employee-owned organization known for its innovation, collaborative culture, and commitment to solving global infrastructure challenges. As an Admin Support Coordinator, you will support administrative operations within a work group, department, or business unit leader’s office. This position is ideal for a professional who is detail-oriented, organized, capable of handling sensitive information, and comfortable working in an environment where independent judgment, initiative, and problem-solving are essential to daily success. Black & Veatch values individuals who bring strong communication skills, reliability, and a willingness to engage in a wide range of administrative activities that directly support the success of the organization.

Job Summary

• Position: Admin Support Coordinator
• Company: Black & Veatch Corporation
• Location: Overland Park, KS
• Employment Type: Full-time
• Industry: Engineering, Consulting, Infrastructure, Administrative Support

About the Company

Black & Veatch is a globally recognized, employee-owned corporation with over a century of experience delivering innovative, sustainable infrastructure solutions across engineering, procurement, consulting, and construction. The company is consistently ranked among top workplaces due to its strong culture, professional development opportunities, and dedication to employee growth. With a focus on integrity, collaboration, and technical excellence, Black & Veatch empowers its workforce to use their talents to tackle some of humanity’s most complex challenges. Employees benefit from a supportive hybrid work environment, competitive compensation, comprehensive benefits starting on day one, and opportunities to pursue long-term career growth within a stable and forward-thinking organization.

About the Role

The Admin Support Coordinator provides high-level administrative support with minimal supervision, managing the daily flow of information, documentation, scheduling, and communications for managers and work groups. The role requires a deep understanding of organizational policies and strong familiarity with department procedures. As part of a dynamic team, you will interact with internal teams, clients, suppliers, and external partners, ensuring that administrative processes remain smooth, accurate, and efficient. This position also requires a high degree of confidentiality, professional judgment, and the ability to respond to non-routine tasks with confidence and competence.

Responsibilities

• Organize and manage administrative workflow for the supervisor’s office.
• Coordinate and prioritize activities for managers, including managing access to calendars and scheduling meetings.
• Maintain calendars for managers or work groups.
• Screen and respond to incoming phone calls, emails, and written correspondence.
• Plan and arrange meetings, business travel, events, and international travel documentation.
• Draft and prepare correspondence, reports, presentations, and documents requiring knowledge of the manager’s expectations and business approach.
• Contribute to departmental and organizational initiatives by offering administrative support and feedback where needed.
• Assist in the development, communication, and administration of policies and procedures.
• Serve as a resource for resolving issues and addressing inquiries from internal and external stakeholders.
• Collaborate with the contingent coordinator and employment agency representatives when needed.
• Approve timesheets, verify agency invoice accuracy, reconcile overtime rate differences, and manage administrative workflows involving labor tracking.
• Generate reports using various business systems and databases.
• Prepare documents including letters, spreadsheets, memos, and presentations.
• Review and approve timesheets, track invoices, and prepare expense reports.
• Conduct research, analyze data, and summarize findings as needed.
• Track, monitor, and report departmental budget information.
• Perform general clerical tasks and serve in a lead administrative capacity.
• Support additional administrative duties as assigned by management.

Qualifications

• Preferred: 7+ years of relevant administrative experience.
• Preferred: High School Diploma or equivalent.
• Intermediate skills in MS Word, PowerPoint, Excel, and Outlook.
• Strong spelling, grammar, communication, and interpersonal skills.
• Ability to prioritize tasks, make decisions, and solve problems independently.
• High attention to detail and accuracy in administrative tasks.
• Experience with expense reporting systems, time reporting systems, HRIS platforms (including PeopleSoft and Blueprint), travel systems, and financial systems.
• Ability to complete all pre-employment onboarding requirements including background checks, drug screening, and motor vehicle record review.

Requirements

• Strong initiative, organizational skills, and the ability to manage multiple tasks under minimal supervision.
• Commitment to confidentiality and professional integrity.
• Ability to work in a hybrid office environment with extended periods of computer use.
• Capacity to handle light physical tasks such as lifting objects up to 10 pounds.

Benefits

• Competitive compensation package.
• 401(k) match.
• Comprehensive benefits beginning day one.
• Hybrid work flexibility.
• Professional development and career growth opportunities.

How to Apply

Interested applicants can apply here by submitting a current resume and completing the pre-employment requirements.Qualified candidates will be contacted for the next steps.